Ensuring the confidentiality of your clients’ personal information should be the primary focus of your law firm. Strident cybersecurity measures should be enforced on the onset. Fortunately, there are several steps you can undertake to improve the cybersecurity of your firm. This includes Encryption, Breach detection, User education, and Consolidated file storage.
At the forefront of cybersecurity, your firm should always use Encryption to protect all confidential information on just about anything that involves you and your clients. By neglecting to encrypt any information, almost everything from case strategies, to attorney-client communications to payment information are at risk of being potentially hacked.
All devices, including laptops, phones, and tablets, should be encrypted along with email and file transfer communications within the organization.
User education is also an essential part of ensuring that confidential information and data won’t be mishandled nor leaked. While this may seem like common sense, a great number of law firms and other related businesses alarmingly choose to ignore and educate their employees on cybersecurity best practices. As a result, mishandling of confidential information is just but one of many ways in which private data is leaked to outside parties.
While it is very important to educate any user on the steps they should be taking in order to secure confidential info, it is equally important to make sure they understand why they are taking necessary precautions. Often, the reason why important security protocols are ignored is that the people who are directly responsible for confidentiality and security are surprisingly unaware of the potential consequences that could happen if any cybersecurity breach should happen.
In order to ensure the confidentiality of you and your clients’ information, you need to enforce that within your organization, the people who are directly involved in handling delicate information should know how and the reasons why they are protecting such vital information.
One of the biggest threats to the security of your firm’s confidential data is the risk of being attacked by sophisticated malware. Without utilizing the necessary breach detection and prevention tools, you risk losing a significant amount of your private information, if not all.
While you may likely have IT specialists on board to maintain your security through penetration testing and reviewing firewalls, it is essential that you go the extra mile by utilizing the services of a cybersecurity expert who can deploy and maintain specialized breach detection software in order to remove threats before any damage is done. This method can be fairly costly; however, it is an essential step to take in protecting any of your firm’s confidential information.
Use a Consolidated Storage Platform
File sharing services, such as ShareFile by Citrix, can be implemented throughout your firm to ensure that all important files are kept in one primary, secure location. These services provide file sharing, file storage, and document signing to help make managing important files easier.
Always stay up-to-date with new cybersecurity best practices. Technology is constantly evolving, so the current cybersecurity practices your firm might be utilizing now may be considered obsolete once new updates and technology are churned out regularly. For example, consider how the Internet of Things, or IoT, can help improve the security of your law firm.
Moreover, being proactive means the firm should include develop and implement policies that dictate how your organization will respond in the event of a data breach. Hopefully, these policies will never have to be enacted; however, it is important that you have a specific plan of action, should your firm find itself suddenly losing confidential information due to any kind of security breach or leak.
Cybersecurity is an extraordinarily important aspect of IT that many businesses and law firms tend to overlook. By abiding by these guidelines, your organization can drastically reduce the risk of losing your firm’s sensitive information.